Kent County Council is using Delta eSourcing to run this tender exercise
| Notice Summary |
|---|
| Title: | Records Management and Storage |
| Notice type: | UK2: Preliminary market engagement notice |
| Authority: | Kent County Council |
| Nature of contract: | Services |
| Procedure: | Above threshold - Open procedure |
| Short Description: | Kent County Council (KCC) is undertaking a Preliminary Market Engagement exercise to inform its future approach to Records Management Services. The current service includes the secure storage, retrieval, transportation, tracking and disposal of physical records, with approximately 65,500 records storage boxes currently held off-site. Through this engagement, KCC is seeking feedback on the service. The information gathered will be used to help shape future service requirements and inform the Council's decision-making regarding future contractual arrangements. Please refer to the Market Engagement Questionnaire for further information regarding the service and Market Engagement Exercise. |
| Published: | 05/08/2026 10:31 |
Records Management and Storage
Contracting authority
- Contracting authority:
- Kent County Council
- Public Procurement Organisation Number:
- PLDL-8938-YGYW
- Address:
Sessions House
Maidstone
ME14 1XQ
UK- Contact name:
- Mr Joseph Kay
- Email:
- joseph.kay@kent.gov.uk
- Telephone:
- Not provided
- Website:
- Not provided
- Organisation type:
- REGIONAL_AUTHORITY
- Devolved regulations that apply:
- None
Procedure
- Procedure type:
Open procedure- Preliminary market engagement conducted:
- Not provided
- Special regime:
None
Scope
- Title:
- Records Management and Storage
- Reference number:
- CN260733
- Main category:
- SERVICES
- Description:
- Kent County Council (KCC) is undertaking a Preliminary Market Engagement exercise to inform its future approach to Records Management Services. The current service includes the secure storage, retrieval, transportation, tracking and disposal of physical records, with approximately 65,500 records storage boxes currently held off-site.
Through this engagement, KCC is seeking feedback on the service. The information gathered will be used to help shape future service requirements and inform the Council's decision-making regarding future contractual arrangements. Please refer to the Market Engagement Questionnaire for further information regarding the service and Market Engagement Exercise.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.kentbusinessportal.org.uk/tenders/UK-UK-Maidstone:-Storage-and-retrieval-services./Z9JE7225KW
To respond to this opportunity, please click here:
https://www.kentbusinessportal.org.uk/respond/Z9JE7225KW - Total value (estimated):
GBP 800,000 excluding VAT
GBP 960,000 including VAT- Contract dates (estimated):
- 01/07/2027 to 30/06/2032
- CPV classifications:
63121000 - Storage and retrieval services.
79996100 - Records management.- Delivery regions:
UKJ4 - Kent
Participation
- Suitable for SMEs:
- Yes
- Suitable for VCSEs:
- No
Engagement
- Engagement deadline:
- 24/08/2026
- Engagement status:
The engagement has not yet been carried out.- Engagement process description:
- Kent County Council (KCC) is undertaking a market engagement exercise to gather feedback from suppliers regarding the future provision of Records Management Services. Please access the market engagement questionnaire via the Kent Business Portal for further information and details of how to participate.
The deadline for response is 12 pm on Monday 24th August 2026.
Please note that the estimated contract value, duration and commencement dates are indicative only and have been provided for the purposes of this market engagement notice. The future scope, duration, and value of any subsequent arrangement remain under consideration and may be subject to change following market engagement and consideration of future Local Government Reorganisation (LGR).
Submission
Other organisations
Not provided