Kent County Council: SC220343 - Kent County Council Security Services

Contracting authority

Contracting authority:

Kent County Council

Public Procurement Organisation Number:

PLDL-8938-YGYW

Address:

Kent County Council, Sessions House
Maidstone
ME14 1XQ
UK

Contact name:

April Woods

Email:

april.woods@kent.gov.uk

Telephone:

Not provided

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

The Competitive Flexible Procedure (CFP) chosen for this procurement is based upon 5 stages. 1) Conditions of Participation. 2) Invitation to tender. 3) Clarification and Negotiation. 4) Invitation to Submit Final Tender (ISFT). 5) Contract Award.

Preliminary market engagement conducted:

Yes

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

SC220343 - Kent County Council Security Services

Reference number:

SC220343

Main procurement category:

SERVICES

Description:

The security service requirement will be applied across the KCC corporate landlord estate. A service matrix will be supplied at invitation to tender stage that identifies each service requirement at each site.

For Lot 1, the current size of the estate is circa 300 operational sites. The property types include a variety of services i.e. Libraries, children centres and offices, all of which fall within the scope of the contract.

For Lot 2, the current size of the estate is 10 sites for Unaccompanied Asylum Seeking Children properties.

The service will provide the following service requirements on both a fixed, variable and reactive basis:-
1.Manned Guarding including:
(a)Manned guarding Patrols
(b)Reception Cover
(c)Voice Announcement
(d)Controlled Access
(e)CCTV
2.Patrol Service
3.Key Holding and Incident response
4.Lock and Unlock service

The detail for each service requirement can be found within the draft Schedule 1 of the contract documents. The Authority reserves the right, at its discretion, to add or remove property sites from the scope of this contract during its term.

The Procurement is divided into 2 lots:

1.Lot 1 – Security Services – Operational Estate
2.Lot 2 – Security Services – Unaccompanied Asylum Seeking Children Properties

Tenderers may submit Tenders in respect of all lots. There is no limit on the number or value of lots which a Tenderer can be awarded.

The contract is anticipated to commence in March 2027, continuing for a period of up to 3 year(s) (36 months) unless terminated in accordance with the proposed Conditions of Contract. It is expected that there will be the potential for a contract extension of up to 2 year(s) (24 months).

Kent County Council will be utilising a Competitive Flexible Procedure for this procurement. Please register at Kent Business Portal - https://www.kentbusinessportal.org.uk/ - for further information.

A non-disclosure agreement (NDA) must be signed and returned via the Kent Business Portal prior to KCC issuing the Procurement Specific Questionnaire (PSQ) and associated draft tender documents. Upon receipt of a signed NDA, suppliers will be invited to the PSQ stage on the Kent Business Portal and the questionnaire and draft tender documents will be provided.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.kentbusinessportal.org.uk/tenders/UK-UK-Maidstone:-Security-services./VNV622T746

To respond to this opportunity, please click here:
https://www.kentbusinessportal.org.uk/respond/VNV622T746

CPV classifications:

79710000 - Security services.

Delivery regions:

UKJ4 - Kent

Total value (estimated):

GBP 24,000,000 excluding VAT

GBP 28,800,000 including VAT

Maximum number of lots a supplier can bid for:

Not provided

Maximum number of lots a supplier can be awarded:

Not provided

Description of how multiple lots may be awarded:

Not provided

Lots

Description:

For Lot 1, the current size of the estate is circa 300 operational sites. The property types include a variety of services i.e. Libraries, children centres and offices, all of which fall within the scope of the contract.

The service will provide the following service requirements on both a fixed, variable and reactive basis:-

1.Manned Guarding including:
(a)Manned guarding Patrols
(b)Reception Cover
(c)Voice Announcement
(d)Controlled Access
(e)CCTV
2.Patrol Service
3.Key Holding and Incident response
4.Lock and Unlock service

The detail for each service requirement can be found within the draft Schedule 1 of the contract documents. The Authority reserves the right, at its discretion, to add or remove property sites from the scope of this contract during its term.

Main procurement category:

SERVICES

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 2,500,000 excluding VAT

GBP 3,000,000 including VAT

Contract dates (estimated):

01/03/2027 to 28/02/2030

CPV classifications:

79710000 - Security services.

Contract can be extended:

Yes

Extension date:

29/02/2032

Delivery regions:

UKJ4 - Kent

Award criteria:

Name: Minimum Quality Threshold / Weighting:

Name: Lowest Total Contract Value / Weighting:

Legal and financial capacity conditions of participation:

Please refer to the "SC220343 - Invitation to Conditions of Participation Stage (Competitive Flexible Procedure)" letter within the opportunity on the Kent Business Portal.

Technical ability conditions of participation:

Please refer to the "SC220343 - Invitation to Conditions of Participation Stage (Competitive Flexible Procedure)" letter within the opportunity on the Kent Business Portal.

Description:

For Lot 2, the current size of the estate is 10 sites for Unaccompanied Asylum Seeking Children properties.

The service will provide the following service requirements on both a fixed, variable and reactive basis:-

1.Manned Guarding including:
(a)Manned guarding Patrols
(b)Reception Cover
(c)Voice Announcement
(d)Controlled Access
(e)CCTV
2.Patrol Service
3.Key Holding and Incident response
4.Lock and Unlock service

The detail for each service requirement can be found within the draft Schedule 1 of the contract documents. The Authority reserves the right, at its discretion, to add or remove property sites from the scope of this contract during its term.

Suitable for SMEs:

No

Suitable for VCSEs:

No

Value (estimated):

GBP 21,500,000 excluding VAT

GBP 25,800,000 including VAT

Contract dates (estimated):

01/03/2027 to 28/02/2030

CPV classifications:

79710000 - Security services.

Contract can be extended:

Yes

Extension date:

29/02/2032

Delivery regions:

UKJ4 - Kent

Award criteria:

Name: Minimum Quality Threshold / Weighting:

Name: Lowest Total Contract Value / Weighting:

Legal and financial capacity conditions of participation:

Please refer to the "SC220343 - Invitation to Conditions of Participation Stage (Competitive Flexible Procedure)" letter within the opportunity on the Kent Business Portal.

Technical ability conditions of participation:

Please refer to the "SC220343 - Invitation to Conditions of Participation Stage (Competitive Flexible Procedure)" letter within the opportunity on the Kent Business Portal.

Documents

Associated tender documents:

https://www.kentbusinessportal.org.uk/

Technical specifications:

https://www.kentbusinessportal.org.uk/

Submission

Publication date of tender notice (estimated):

05/01/2026

Enquiry deadline:

30/06/2026 Time: 12:00

Deadline for requests to participate:

10/07/2026 Time: 12:00

Submission address and any special instructions:

https://www.kentbusinessportal.org.uk/

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

20/11/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

No

A conflicts assessment has been prepared and revised:

Yes

Other organisations