Kent County Council: Wood Waste Disposal Services

Contracting authority

Contracting authority:

Wood Waste Disposal Services

Public Procurement Organisation Number:

PLDL-8938-YGYW

Address:

Kent County Council, County Hall
Maidstone
ME14 1XQ
UK

Contact name:

Adam Fletcher

Email:

adam.fletcher@kent.gov.uk

Telephone:

Not provided

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

The Competitive Flexible Procedure (CFP) chosen for this procurement is based upon 5 stages. 1) Conditions of Participation. 2) Invitation to tender. 3) Clarification and Negotiation. 4) Invitation to Submit Final Tender (ISFT). 5) Contract Award.
The Authority reserves the right to award a contract based on an Initial Tender and not proceed with a negotiation and Final Tender stage. Please refer to the Invitation to Tender for further details.

Preliminary market engagement conducted:

Yes

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Wood Waste Disposal Services

Reference number:

CN260428

Main procurement category:

SERVICES

Description:

Kent County Council (KCC), as the Waste Disposal Authority, currently manages the receipt and processing of approximately 25,000 tonnes per annum of Wood Waste deposited at Household Waste Recycling Centres (HWRCs).

KCC requires new supply arrangements for the processing and disposal of HWRC wood waste with the new services commencing on 15th November 2026.

Through its contracts with third-party waste transfer providers, KCC will deliver this material to the provider’s waste processing facility.

The provider will need to have the following in place as a minimum:
•a waste processing facility with appropriate environmental permits and planning permissions, and with sufficient capacity to process at least 25,000 tonnes per annum allowing for seasonal and future fluctuations in tonnage;
•an automated electronic weighbridge capable of accurately weighing of all material delivered to the facility and of providing KCC with appropriate management information (including transaction listings);
•policies, procedures and operational practices that manage materials in accordance with the waste hierarchy to maximise reuse and recycling and minimise disposal with the expectation that no wood waste will be sent to landfill. This should include segregation of wood into appropriate grades, and the use of recycling processes for higher grade or blended material and suitable recovery or biomass solutions for lower grade material; and
•robust business continuity and contingency arrangements to ensure continuity of service in the event of plant failure, or facility unavailability, or other operational disruption.
•Arrangements for compliance with the UK Emissions Trading Scheme (ETS) where applicable including monitoring, reporting and management of any ETS related obligations associated with the treatment or recovery of wood waste

The overall estimated volume for this contract is circa. 25,000 tonnes per annum. This figure is indicative and no guarantee of tonnage is given.

This contract will be comprised of a single lot.

The initial contract term will be 5 years, with an optional extension of up to 2 years subject to performance and mutual agreement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.kentbusinessportal.org.uk/tenders/UK-UK-Maidstone:-Refuse-and-waste-related-services./V6TAU3R939

To respond to this opportunity, please click here:
https://www.kentbusinessportal.org.uk/respond/V6TAU3R939

Total value (estimated):

GBP 7,000,000 excluding VAT

GBP 8,400,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

No

Suitable for VCSEs:

No

Contract dates (estimated):

15/11/2026 to 14/11/2031

CPV classifications:

90500000 - Refuse and waste related services.

Contract can be extended:

Yes

Extension date:

14/11/2033

Delivery regions:

UKJ - SOUTH EAST (ENGLAND)

Award criteria:

Name: This table displays the award criteria of the lot NameDescriptionType Lowest Total Contract Value above Minimum Quality Threshold / Weighting:

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

15/05/2026 Time: 12:00

Tender submission deadline:

29/05/2026 Time: 12:00

Submission address and any special instructions:

https://www.kentbusinessportal.org.uk

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

17/09/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations