TMT Procurement Partnership: TWBC Property Term Contract 2027 - Lots 3A, 3B, 3C & 4 (Mechanical, HVAC, Water Hygiene & Lift Maintenance)

Contracting authority

Contracting authority:

Tunbridge Wells Borough Council

Public Procurement Organisation Number:

PLDX-6964-RZQX

Address:

Town Hall, Mount Pleasant Road, Kings Hill
Tunbridge Wells
TN1 1RS
UK

Contact name:

Jack Cuthbertson

Email:

jack.cuthbertson@tunbridgewells.gov.uk

Telephone:

01892554425

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Stage 1 - Invitation to Tender
Stage 2 - Optional stage of value engineering

Preliminary market engagement conducted:

No

Dynamic market:

No

Special regime:

None

Scope

Title:

TWBC Property Term Contract 2027 - Lots 3A, 3B, 3C & 4 (Mechanical, HVAC, Water Hygiene & Lift Maintenance)

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

Tunbridge Wells Borough Council (TWBC) is looking to procure for Planned Maintenance (PPM), Statutory Compliance, Emergency Call Out, Responsive Repairs and Minor Building Maintenance Works to Council buildings throughout the Borough.
The tender consists of 4 specialist Lots.
The lots are as Follows:
Lot 3A (Heating and Mechanical), Lot 3B (HVAC Controls and Renewables), Lot 3C (Water Hygiene and Specialist Water systems), Lot 4 (Lift Maintenance).
There is no restriction on how many of these lots that can be bid for, and also irrespective of any other lots already held.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.kentbusinessportal.org.uk/tenders/UK-UK-Tunbridge-Wells:-Lifts./UJPXE8BU99

To respond to this opportunity, please click here:
https://www.kentbusinessportal.org.uk/respond/UJPXE8BU99

Total value (estimated):

GBP 2,760,000 including VAT

Maximum number of lots a supplier can bid for:

Not provided

Maximum number of lots a supplier can be awarded:

Not provided

Description of how multiple lots may be awarded:

Not provided

Lots

Description:

Planned Preventative Maintenance (PPM), statutory compliance, reactive maintenance, emergency response, repairs and minor works relating to heating and general mechanical building services. This includes boilers, heating systems, pumps, pressurisation equipment, pipework, hot water generation plant, mechanical distribution systems and associated equipment across the Council's property portfolio.

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 960,000 including VAT

Contract dates (estimated):

01/01/2027 to 31/12/2032

CPV classifications:

45259300 - Heating-plant repair and maintenance work.

45350000 - Mechanical installations.

50712000 - Repair and maintenance services of mechanical building installations.

50720000 - Repair and maintenance services of central heating.

Contract can be extended:

Yes

Extension date:

31/12/2036

Delivery regions:

Not provided

Award criteria:

Name: Cost / Weighting: 30

Name: Quality / Weighting: 70

Description:

Planned Preventative Maintenance (PPM), statutory compliance, reactive maintenance, repairs and minor works relating to HVAC systems, air conditioning, ventilation systems, ductwork, building management systems (BMS), controls, renewable energy systems and associated specialist equipment across the Council's property portfolio.

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 960,000 including VAT

Contract dates (estimated):

01/01/2027 to 31/12/2031

CPV classifications:

09331200 - Solar photovoltaic modules.

42512000 - Air-conditioning installations.

45315000 - Electrical installation work of heating and other electrical building-equipment.

45331210 - Ventilation installation work.

50711000 - Repair and maintenance services of electrical building installations.

50730000 - Repair and maintenance services of cooler groups.

Contract can be extended:

Yes

Extension date:

31/12/2036

Delivery regions:

Not provided

Award criteria:

Name: Cost / Weighting: 30

Name: Quality / Weighting: 70

Description:

Delivery of water hygiene management, Legionella control services, water risk assessments, monitoring, testing, sampling, disinfection, treatment systems maintenance and associated specialist water system services across the Council's property portfolio.

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 480,000 including VAT

Contract dates (estimated):

01/01/2027 to 31/12/2031

CPV classifications:

71630000 - Technical inspection and testing services.

71700000 - Monitoring and control services.

71900000 - Laboratory services.

90920000 - Facility related sanitation services.

90733000 - Services related to water pollution.

Contract can be extended:

Yes

Extension date:

31/12/2036

Delivery regions:

Not provided

Award criteria:

Name: Cost / Weighting: 30

Name: 70 / Weighting: 70

Description:

Planned Preventative Maintenance (PPM), reactive maintenance, emergency call-out, breakdown attendance, passenger release services, repairs and minor refurbishment works relating to lifts, platform lifts, stairlifts, goods lifts and associated lifting equipment across the Council's property portfolio.

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 360,000 including VAT

Contract dates (estimated):

01/01/2027 to 31/12/2031

CPV classifications:

42416100 - Lifts.

42419510 - Parts of lifts.

45313100 - Lift installation work.

50000000 - Repair and maintenance services.

50750000 - Lift-maintenance services.

Contract can be extended:

Yes

Extension date:

31/12/2036

Delivery regions:

Not provided

Award criteria:

Name: Cost / Weighting: 30

Name: Quality / Weighting: 70

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

12/10/2026 Time: 12:00

Tender submission deadline:

19/10/2026 Time: 12:00

Submission address and any special instructions:

https://www.kentbusinessportal.org.uk/respond/UJPXE8BU99

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

31/10/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

No

A conflicts assessment has been prepared and revised:

Yes

Other organisations