Kent County Council: Holiday Activities and Food (HAF) services DPS (SC240025)

UK-Maidstone: Recreational, cultural and sporting services.
Section I: Contracting Authority
      I.1) Name and addresses
             Kent County Council
             County Hall, Maidstone, ME14 1XQ, United Kingdom
             Tel. +44 3000414141, Email: jordan.gurr@kent.gov.uk
             Contact: Mr Jordan Gurr
             Main Address: https://www.kent.gov.uk/, Address of the buyer profile: https://www.kentbusinessportal.org.uk/
             NUTS Code: UKJ4
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Maidstone:-Recreational%2C-cultural-and-sporting-services./R46MD864HY
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.kentbusinessportal.org.uk/ to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Holiday Activities and Food (HAF) services DPS (SC240025)       
      Reference Number: Round 4
      II.1.2) Main CPV Code:
      92000000 - Recreational, cultural and sporting services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The Holiday Activities and Food (HAF) Programme in Kent focuses on supporting children’s physical health and wellbeing by providing nutritious meals and engaging activities during school holidays. Families with children aged four to sixteen who are eligible for benefits-related Free School Meals (FSM) can access these free opportunities during the Easter, summer, and Christmas breaks.

This initiative is funded by the Department for Education (DfE), with grant conditions outlined in the Memorandum of Understanding signed by Kent County Council (KCC).

The programme aims to address the challenges some families face during school holidays, such as increased food and childcare costs and reduced household income, which can make it difficult to provide adequate meals and activities for children.

HAF offers a variety of enriching activities designed to keep children active and socially engaged during the holidays. Participating families also benefit from resources and support to help improve their understanding of nutrition and food budgeting.

The opportunity to apply for this contract was first made available in December 2024. As this is a Dynamic Purchasing System (DPS), bidders may submit applications at any time. However, submissions are reviewed in Rounds, as detailed in the Invitation to Tender.

For Round 4, please use the links and access codes provided for the Lots you wish to apply for. If you intend to bid for multiple Lots, you must submit a separate application for each. For example, if you wish to be considered for Lot 1 and Lot 2, you must submit all required documentation under Lot 1 and again under Lot 2. While the documentation required is the same for each Lot, it must be submitted separately to ensure your application is considered.

Links & Access Codes (at end of link):
Lot 1 - https://www.kentbusinessportal.org.uk/respond/R46MD864HY
Lot 2 - https://www.kentbusinessportal.org.uk/respond/3UC4VA5FY3
Lot 3 - https://www.kentbusinessportal.org.uk/respond/22995AWTMW
Lot 4 - https://www.kentbusinessportal.org.uk/respond/GS375C4WW4       
      II.1.5) Estimated total value:
      Value excluding VAT: 4,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 4
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: North       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      92000000 - Recreational, cultural and sporting services.
      
      II.2.3) Place of performance:
      UKJ4 Kent
      
      II.2.4) Description of procurement: To access all Tender documentation relating to this Lot please use the following access link (if you only require the code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/R46MD864HY

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 4,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 1
             
      Objective criteria for choosing the limited number of candidates: No limit
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR2015. The system did not permit this combination, so it has been noted here for transparency.       
II.2) Description Lot No. 2
      
      II.2.1) Title: East       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      92000000 - Recreational, cultural and sporting services.
      
      II.2.3) Place of performance:
      UKJ4 Kent
      
      II.2.4) Description of procurement: To access all Tender documentation relating to this Lot please use the following access link (if you only require the code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/3UC4VA5FY3

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 4,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: Optional extensions.
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 1
             
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR2015. The system did not permit this combination, so it has been noted here for transparency.       
II.2) Description Lot No. 3
      
      II.2.1) Title: South       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      92000000 - Recreational, cultural and sporting services.
      
      II.2.3) Place of performance:
      UKJ4 Kent
      
      II.2.4) Description of procurement: To access all Tender documentation relating to this Lot please use the following access link (if you only require the code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/22995AWTMW

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 4,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: As per ITT pack.
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 1
             
      Objective criteria for choosing the limited number of candidates: No limit
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR2015. The system did not permit this combination, so it has been noted here for transparency.       
II.2) Description Lot No. 4
      
      II.2.1) Title: West       
      Lot No: 4       
      II.2.2) Additional CPV codes:
      92000000 - Recreational, cultural and sporting services.
      
      II.2.3) Place of performance:
      UKJ4 Kent
      
      II.2.4) Description of procurement: As previous.To access all Tender documentation relating to this Lot please use the following access link (if you only require the code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/GS375C4WW4

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 4,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 1
             
      Objective criteria for choosing the limited number of candidates: No limit
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR2015. The system did not permit this combination, so it has been noted here for transparency.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      This opportunity is a DPS under PCR2015, and therefore 'Conditions of Participation' is not the right terminology, however, Selection criteria is as per stated in the Invitation to Tender documents.    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      As per DPS Admission Agreement, available as part of the Invitation to Tender pack.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement:
Not Provided               
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2024/S 000 - 012718       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 11/09/2026 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Annually
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Maidstone:-Recreational%2C-cultural-and-sporting-services./R46MD864HY

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/R46MD864HY
   VI.4) Procedures for review
   VI.4.1) Review body:
             Kent County Council
       Kent County Council | Sessions House, Maidstone, Maidstone, ME14 1XQ, United Kingdom
       Tel. +44 3000414141
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 03/11/2025

Annex A