TMT Procurement Partnership: TWBC Invitation to Tender Term Contract 2027

Contracting authority

Contracting authority:

Tunbridge Wells Borough Council

Public Procurement Organisation Number:

PLDX-6964-RZQX

Address:

Town Hall, Mount Pleasant Road
Tunbridge Wells
TN1 1RS
UK

Contact name:

James Hudson-Austin

Email:

procurement@tunbridgewells.gov.uk

Telephone:

01892554427

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Stage 1 – Invitation to Submit Final Tenders
Stage 2 – Interview Stage
Stage 3 – Optional Value Engineering

Preliminary market engagement conducted:

No

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

TWBC Invitation to Tender Term Contract 2027

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

Tunbridge Wells Borough Council (TWBC) is looking to Procure for building maintenance services including emergency call outs, responsive repairs and minor building maintenance works to Council buildings throughout the Borough.

The tender consists of 6 specialism Lots, of which each tenderer can apply for a Maximum of Two.
The lots are as follows:
Lot 1 (Fabric), Lot 2 (Electrical), Lot 3 (Mechanical), Lot 4 (Lifts), Lot 5 (Fire & Security), Lot 6 Asbestos.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.kentbusinessportal.org.uk/tenders/UK-UK-Tunbridge-Wells:-Building-inspection-services./Q7472P9EE9

To respond to this opportunity, please click here:
https://www.kentbusinessportal.org.uk/respond/Q7472P9EE9

Total value (estimated):

GBP 0 excluding VAT

GBP 0 including VAT

Maximum number of lots a supplier can bid for:

2

Maximum number of lots a supplier can be awarded:

2

Description of how multiple lots may be awarded:

Not provided

Lots

Description:

The Building Maintenance service is for emergency call out, responsive repairs and minor building maintenance works to corporate and domestic buildings, land and other TWBC assets etc. throughout the Borough.

The range of work covers all trades listed in the National Schedule of Rates - Building Works on a wide range of properties and external areas varying from rural public conveniences and domestic housing to listed historic buildings.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 0 excluding VAT

GBP 0 including VAT

Contract dates (estimated):

31/12/2026 to 31/12/2030

CPV classifications:

50000000 - Repair and maintenance services.

Contract can be extended:

Yes

Extension date:

31/12/2035

Delivery regions:

Not provided

Award criteria:

Name: Cost / Weighting: 15

Name: Quality / Weighting: 75

Name: Interview / Weighting: 10

Description:

The Electrical Services Maintenance service is for Planned Preventative Maintenance, but also for Emergency call out, Responsive repairs, Minor Electrical maintenance works to corporate and domestic buildings throughout the Borough.

The range of emergency, responsive or minor Electrical maintenance work covers all trades listed in the National Schedule of Rates - Electrical Services, on a wide range of properties varying from domestic housing to listed historic buildings such as a Museum and the Town Hall.

The work comprises Lot 2 Planned Preventative Maintenance, Emergency Call Out, Responsive Repairs and Minor Mechanical Services Maintenance Works as described in the Specifications. Additional elements may be added during the contract.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 0 excluding VAT

GBP 0 including VAT

Contract dates (estimated):

31/12/2026 to 30/12/2031

CPV classifications:

50712000 - Repair and maintenance services of mechanical building installations.

Contract can be extended:

Yes

Extension date:

30/12/2036

Delivery regions:

Not provided

Award criteria:

Name: Cost / Weighting: 15

Name: Quality / Weighting: 75

Name: Interview / Weighting: 10

Description:

Mechanical Services Maintenance is for Planned Preventative Maintenance, but also for Emergency call out, Responsive repairs, Minor Mechanical Maintenance works to Corporate and Domestic buildings throughout the Borough.
The range of emergency, responsive or minor mechanical maintenance work covers all trades listed in the National Schedule of Rates – Mechanical Services, on a wide range of properties varying from domestic housing to listed historic buildings such as a Museum and the Town Hall.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 0 including VAT

Contract dates (estimated):

31/12/2026 to 30/12/2031

CPV classifications:

50712000 - Repair and maintenance services of mechanical building installations.

Contract can be extended:

Yes

Extension date:

30/12/2036

Delivery regions:

Not provided

Award criteria:

Name: Cost / Weighting: 15

Name: Quality / Weighting: 75

Name: Interview / Weighting: 10

Description:

The Passenger & Goods Lift Maintenance service is for Planned Preventative Maintenance, but also for Emergency call out & Responsive repairs, to corporate buildings throughout the Borough.
The works comprise Lot 4 – Passenger & Goods Lift Planned Preventative Maintenance; Emergency Call Out & Responsive Repairs as described in the Specifications. Additional elements may be added during the contract.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 0 excluding VAT

GBP 0 including VAT

Contract dates (estimated):

31/12/2026 to 31/12/2031

CPV classifications:

50750000 - Lift-maintenance services.

Contract can be extended:

Yes

Extension date:

30/12/2036

Delivery regions:

Not provided

Award criteria:

Name: Cost / Weighting: 15

Name: Quality / Weighting: 75

Name: Interview / Weighting: 10

Description:

The range of emergency, responsive or minor alarms maintenance work covers all trades listed in the National Schedule of Rates – Electrical Services, on a wide range of properties varying from domestic housing to listed historic buildings such as a Museum and the Town Hall.
The works comprise Lot 5 – Fire & Security Planned Preventative Maintenance; Emergency Call Out & Responsive Repairs as described in the Specifications. Additional elements may be added during the contract.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 0 including VAT

Contract dates (estimated):

31/12/2026 to 30/12/2031

CPV classifications:

31625200 - Fire-alarm systems.

50610000 - Repair and maintenance services of security equipment.

Contract can be extended:

Yes

Extension date:

30/12/2036

Delivery regions:

Not provided

Award criteria:

Name: Cost / Weighting: 15

Name: Quality / Weighting: 75

Name: Interview / Weighting: 10

Description:

The contractor will be available for a variety of call out types, from emergency (2-hour attendance) to Priority 5 (28 days), and when necessary, will be able to provide a service for air testing and removals as well as attending sites to survey, test materials and write R&D surveys.
•The asbestos Lot is to provide inspection and testing of council buildings
•identify all asbestos containing materials.
•Provide a management service including a report of condition annually for the sites going forward.
•The surveys are to be made available to TWBC by the contractor using the Councils cloud based asset management software.
•Provide call out service in relation to any asbestos related incidents (within 2hrs)

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 0 including VAT

Contract dates (estimated):

31/12/2026 to 30/12/2031

CPV classifications:

71315400 - Building-inspection services.

71631000 - Technical inspection services.

Contract can be extended:

Yes

Extension date:

30/12/2036

Delivery regions:

Not provided

Award criteria:

Name: Cost / Weighting: 15

Name: Quality / Weighting: 75

Name: Interview / Weighting: 10

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

22/07/2026 Time: 12:00

Tender submission deadline:

31/07/2026 Time: 12:00

Submission address and any special instructions:

https://www.kentbusinessportal.org.uk/

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

08/10/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

Yes

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations