Kent County Council: Paper and Card Processing Services

Contracting authority

Contracting authority:

Kent County Council

Public Procurement Organisation Number:

PLDL-8938-YGYW

Address:

Kent County Council, County Hall
Maidstone
ME14 1XQ
UK

Contact name:

Adam Fletcher

Email:

adam.fletcher@kent.gov.uk

Telephone:

Not provided

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please refer to the tender documentation for details on the Competitive Flexible Procedure. The Competitive Flexible Procedure (CFP) chosen for this procurement is based upon 5 stages. 1) Conditions of Participation. 2) Invitation to tender. 3) Clarification and Negotiation. 4) Invitation to Submit Final Tender (ISFT). 5) Contract Award.
The Authority reserves the right to award a contract based on an Initial Tender and not proceed with a negotiation and Final Tender stage. Please refer to the Invitation to Tender for further details.

Preliminary market engagement conducted:

Yes

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

Concession

Scope

Title:

Paper and Card Processing Services

Reference number:

CN260429

Main procurement category:

SERVICES

Description:

Kent County Council (KCC), as the Waste Disposal Authority, has a statutory responsibility to arrange for the disposal of paper and card collected at kerbside by the Waste Collection Authorities, and for paper and card deposited by residents at Household Waste Recycling Centres.

Existing contracts are due to expire on 30 November 2026. This procurement seeks to establish new countywide contractual arrangements commencing on 1 December 2026.

Through its contracts with third party waste transfer providers, KCC will deliver material to the provider’s processing facility. The appointed provider will be responsible for the reception, handling, storage, and processing of all paper and card received under the contract, ensuring full compliance with environmental, regulatory and quality standards.

KCC is currently achieving a landfill diversion rate of 99%, with all separately collected paper and card being recycled rather than disposed of. This performance is supported by an established network of transfer and processing arrangements, ensuring materials are directed to appropriate recycling facilities.

Output materials must meet relevant industry standards for recycled paper and board, including EN643 for recovered paper, and must be suitable for reprocessing into new paper products. Providers must also comply with all applicable quality protocols and end of waste criteria.

The provider must maintain a comprehensive reporting and audit trail for all materials processed, from receipt through to final destination, and supply accurate and timely data to KCC to support performance monitoring and statutory reporting requirements.

No paper and card managed under this contract may be disposed of at landfill. All material must be recycled or otherwise recovered in accordance with the waste hierarchy and KCC’s zero to landfill objective.

The estimated contract volume is approximately 30,000 tonnes per annum. This figure is indicative only and no minimum tonnage guarantee is provided.

This procurement will comprise a single lot.

The initial contract term will be five years, with the option to extend for up to two further years, subject to performance and mutual agreement.

To respond to this opportunity, please click here:

https://www.kentbusinessportal.org.uk/respond/P86522X8NP
To view this notice, please click here:
https://www.kentbusinessportal.org.uk/delta/viewNotice.html?noticeId=1039189032

To respond to this opportunity, please click here:
https://www.kentbusinessportal.org.uk/respond/P86522X8NP

Total value (estimated):

GBP 13,750,000 excluding VAT

GBP 16,500,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

No

Suitable for VCSEs:

No

Contract dates (estimated):

01/12/2026 to 30/11/2031

CPV classifications:

90500000 - Refuse and waste related services.

Contract can be extended:

Yes

Extension date:

30/11/2033

Delivery regions:

UKJ - SOUTH EAST (ENGLAND)

Award criteria:

Name: Highest Income Amount, Subject to meeting minimum quality / Weighting:

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

03/06/2026 Time: 15:00

Tender submission deadline:

17/06/2026 Time: 15:00

Submission address and any special instructions:

https://www.kentbusinessportal.org.uk

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

16/10/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations