TMT Procurement Partnership: MBC - Measured Term Maintenance

Contracting authority

Contracting authority:

Maidstone Borough Council

Public Procurement Organisation Number:

PGRT-5366-CGWY

Address:

Maidstone House, Kings Street
Maidstone
ME15 6JQ
UK

Contact name:

Not provided

Email:

procurement@tunbridgewells.gov.uk

Telephone:

01892554189

Website:

https://maidstone.gov.uk/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Open procedure

Preliminary market engagement conducted:

No

Special regime:

None

Scope

Title:

MBC - Measured Term Maintenance

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

Maidstone Borough Council (“the Council”) is conducting a tender exercise to award a number of contracts for the provision of corporate maintenance services. These include:
Lot 1. Mechanical Services
Lot 2. Electrical Services
Lot 3. Security and Fire Alarm Monitoring and Maintenance
Lot 4. Building Fabric Maintenance

Total value (estimated):

GBP 3,175,000 excluding VAT

GBP 3,810,000 including VAT

Maximum number of lots a supplier can bid for:

Not provided

Maximum number of lots a supplier can be awarded:

Not provided

Description of how multiple lots may be awarded:

Not provided

Lots

Description:

The Mechanical Services Maintenance Contract is for planned, responsive and cyclical repairs to heating, hot water, ventilation, and air-conditioning services. All PPM is to be completed in accordance with SFG20 standard maintenance specification for building engineering services. The contract is for maintaining plant and equipment 24-hours per day, 7-days per week, 365-days per year and includes emergency call outs outside normal working hours.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 900,000 excluding VAT

GBP 1,080,000 including VAT

Contract dates (estimated):

01/04/2027 to 31/03/2030

CPV classifications:

50710000 - Repair and maintenance services of electrical and mechanical building installations.

50000000 - Repair and maintenance services.

Contract can be extended:

Yes

Extension date:

31/03/2032

Delivery regions:

UKJ45 - Mid Kent

Award criteria:

Name: Criterion 1 / Weighting: 60

Name: Criterion 2 / Weighting: 40

Description:

The Electrical Services Maintenance Contract is for planned, responsive and cyclical repairs to the corporate buildings throughout the Borough. All PPM is to be completed in accordance with SFG20 standard maintenance specification for building engineering services. The contract is for maintaining plant and equipment 24-hours per day, 7-days per week, 365-days per year and includes emergency call outs outside normal working hours.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 1,255,000 excluding VAT

GBP 1,506,000 including VAT

Contract dates (estimated):

01/01/2027 to 31/12/2029

CPV classifications:

50000000 - Repair and maintenance services.

50710000 - Repair and maintenance services of electrical and mechanical building installations.

Contract can be extended:

Yes

Extension date:

31/12/2031

Delivery regions:

UKJ45 - Mid Kent

Award criteria:

Name: Criterion 1 / Weighting: 60

Name: Criterion 2 / Weighting: 40

Description:

The Alarm Monitoring and Maintenance Contract is for planned, responsive and cyclical repairs to the fire and security alarms on the corporate buildings throughout the Borough. The contract is for alarm monitoring and maintenance of plant and equipment 24-hours per day, 7-days per week, 365-days per year and includes emergency call outs outside normal working hours.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 205,000 excluding VAT

GBP 246,000 including VAT

Contract dates (estimated):

01/01/2027 to 31/12/2029

CPV classifications:

50000000 - Repair and maintenance services.

31625000 - Burglar and fire alarms.

50600000 - Repair and maintenance services of security and defence materials.

Contract can be extended:

Yes

Extension date:

31/12/2031

Delivery regions:

UKJ45 - Mid Kent

Award criteria:

Name: Criterion 1 / Weighting: 60

Name: Criterion 2 / Weighting: 40

Description:

The Building Services Maintenance Contract is for planned, responsive and cyclical repairs to the building fabric on corporate buildings throughout the Borough 24-hours per day, 7-days per week, 365-days per year and includes emergency call outs outside normal working hours.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 815,000 excluding VAT

GBP 978,000 including VAT

Contract dates (estimated):

01/01/2027 to 31/12/2029

CPV classifications:

50000000 - Repair and maintenance services.

50700000 - Repair and maintenance services of building installations.

45453100 - Refurbishment work.

Contract can be extended:

Yes

Extension date:

31/12/2031

Delivery regions:

UKJ45 - Mid Kent

Award criteria:

Name: Criterion 1 / Weighting: 60

Name: Criterion 2 / Weighting: 40

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

04/11/2026 Time: 12:00

Tender submission deadline:

11/11/2026 Time: 12:00

Submission address and any special instructions:

https://www.kentbusinessportal.org.uk/respond/84Y49AMW43

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

30/11/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Local Government Reorganisation - Likelihood High - Potential novation of contract

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

Yes

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations