Kent County Council: Road Condition Monitoring Contract

Contracting authority

Contracting authority:

Kent County Council

Public Procurement Organisation Number:

PLDL-8938-YGYW

Address:

Sessions House, County Hall
Maidstone
ME14 1XQ
UK

Contact name:

Not provided

Email:

cameron.croucher@kent.gov.uk

Telephone:

Not provided

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

The procurement steps that shall be followed will be Participation Stage, Initial Tender Stage (ITT), Negotiation Stage, Invitation to Submit Final Tender Stage (ISFT) and Contract Award Stage.

Preliminary market engagement conducted:

Yes

Dynamic market:

No

Special regime:

None

Scope

Title:

Road Condition Monitoring Contract

Reference number:

CN260411

Main procurement category:

SERVICES

Description:

Kent County Council are looking for a supplier to undertake Road Condition Monitoring (RCM) surveys in accordance with PAS 2161 and SCRIM surveys in accordance with BS 7941-1, and to provide all associated survey data and outputs to the Council. The contract will support the Council's transition from SCANNER and CVI surveys to RCM surveys across the entire highway network.

The contract is to deliver these surveys as an end-to-end service, with surveys undertaken by the supplier, and/or their supply chain, using their own equipment, vehicles and staff.

Although not directly part of this commission, the Council is also implementing a bespoke footway condition survey, to be undertaken by Council staff. There is the potential for additional support to this in the form of training and/or survey data collection hardware/software being explored further and if possible, added to this commission in future.

The quantities of survey works indicated through the contract cost model (pricing schedule) are not a guarantee of a specific quantity of works. The Council reserves the right to change the volume of survey work delivered through this contract. However, without a change in the DfT's RCM reporting
requirements, the Council do not currently anticipate needing to make significant changes to the quantities of survey works.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.kentbusinessportal.org.uk/tenders/UK-UK-Maidstone:-Highways-engineering-services./78933HXTQX

To respond to this opportunity, please click here:
https://www.kentbusinessportal.org.uk/respond/78933HXTQX

Total value (estimated):

GBP 936,000 excluding VAT

GBP 1,123,200 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/11/2026 to 31/10/2030

CPV classifications:

71311220 - Highways engineering services.

71352000 - Subsurface surveying services.

71353000 - Surface surveying services.

Contract can be extended:

Yes

Extension date:

31/10/2032

Delivery regions:

UKJ4 - Kent

Award criteria:

Name: Price / Weighting: 100

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

25/08/2026 Time: 12:00

Tender submission deadline:

01/09/2026 Time: 12:00

Submission address and any special instructions:

All submissions must be submitted via the Kent Business Portal - https://www.kentbusinessportal.org.uk/

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

21/09/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations