Canterbury City Council: Fire Alarm & Emergency Lighting Services & Maintenance

Contracting authority

Contracting authority:

Canterbury City Council

Public Procurement Organisation Number:

PXJX-9843-DLGM

Address:

14 Rose Lane
Canterbury
CT1 2UR
UK

Contact name:

Not provided

Email:

procurement@canterbury.gov.uk

Telephone:

Not provided

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Open procedure

Preliminary market engagement conducted:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Fire Alarm & Emergency Lighting Services & Maintenance

Reference number:

Not provided

Main procurement category:

SUPPLIES

Description:

Canterbury City Council wishes to select and appoint a suitable supplier for the provision of Fire Alarm & Emergency Lighting Services & Maintenance and invites tenderers to submit a tender to meet the Council’s requirements.

The Contract is anticipated to commence August / September 2026 and will continue for a period of 3 years (unless terminated early in accordance with the terms and conditions of the Contract), and may be extended for a period of 1 year + 1 year subject to the satisfactory performance of the Services by the Contractor and at the Council’s entire discretion. Any such extension shall be on the same terms and conditions of this Contract and shall be subject to mutual agreement in writing.

You are required to complete and return the Non disclosure agreement in order for the pricing matrix and TUPE information to be issued to you. Please note this MUST BE RETURNED AS A MESSAGE where you attach the signed document via the portal. Do not upload this as a response, as this is a locked box and not opened until the tender deadline.

Full details and requirements are included within the Invitation to Tender Documentation.

Important Notice:
Suppliers should in the first instance register themselves on the Kent Business Portal by following registration instructions. After registering suppliers are asked to express their interest in this opportunity, after which suppliers will be able to access and download all the required documents attached to this notice. Please ensure you download all documents and complete according to instructions contained.

Attachments:
Instructions to Suppliers: Expressions of interest will only be accepted via the Kent Business Portal (www.kentbusinessportal.org.uk).

Note that in order to successfully submit your interest you will first need to register for an account on the portal. After registration is complete and you've received your login details you should return to the advert for the opportunity and express your interest.

You will then receive an email giving you a link to the documentation provided and be able to access the tender documents. The tender documents are required to be completed and submitted electronically via the Kent Business Portal by no later than 12:00 on Friday 17 July 2026

Questions and Communication:
Please direct all questions and communication through the Kent Business Portal via the message facility (once registered).
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.kentbusinessportal.org.uk/tenders/UK-UK-Canterbury:-Emergency-lighting-equipment./6ANCH38N99

To respond to this opportunity, please click here:
https://www.kentbusinessportal.org.uk/respond/6ANCH38N99

Total value (estimated):

GBP 500,000 excluding VAT

GBP 600,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

24/08/2026 to 23/08/2029

CPV classifications:

31518200 - Emergency lighting equipment.

31625200 - Fire-alarm systems.

44482000 - Fire-protection devices.

45312100 - Fire-alarm system installation work.

45343000 - Fire-prevention installation works.

75251110 - Fire-prevention services.

79711000 - Alarm-monitoring services.

Contract can be extended:

Yes

Extension date:

23/08/2031

Delivery regions:

UKJ4 - Kent

Award criteria:

Name: Criterion 1 / Weighting: 70

Name: Criterion 2 / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

17/07/2026 Time: 12:00

Tender submission deadline:

17/07/2026 Time: 12:00

Submission address and any special instructions:

https://www.kentbusinessportal.org.uk/

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

17/08/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

No

A conflicts assessment has been prepared and revised:

Yes

Other organisations