Swale Borough Council: Provision of Minor Maintenance and Cleansing of Public Conveniences

UK-Sittingbourne: Sterilisation, disinfection and hygiene devices.

Scope

Description: Swale Borough Council is inviting tenders for the Provision of Minor Maintenance and Cleansing of Public Conveniences. Two contracts will be awarded to one supplier.

The contracts will involve opening and closing public conveniences; cleansing and maintaining them (undertaking minor maintenance works); providing consumables; undertaking hygiene services and dispose of corresponding waste.

The contract for Lot 1 shall commence on 01/04/26 and terminate on 31/03/31. The council may extend the opportunity for a further 1 year. The contract for Lot 2 shall commence on 01/04/26 and terminate on 31/03/27. The council may extend the opportunity for 1 year periods of up to a further 5 years. The tenderer who submits the Most Advantageous Tender will be awarded the contracts.

The Invitation to Tender document must be submitted / uploaded on the Council's e-tendering portal. The closing date for submission of Expressions of Interest and the closing date for the ITT is 12 February 2026 at 12:00 noon.

All communication / clarifications must be submitted via the e-tendering portal.

https://www.delta-esourcing.com/delta/respondToList.html?accessCode=XZX7ZE5E6U
To view this notice, please click here:
https://www.kentbusinessportal.org.uk/delta/viewNotice.html?noticeId=996881131

Total value (estimated):

GBP 1,986,000 excluding VAT GBP 2,383,200 including VAT

Lots

Lot 1 : 1
Description: Lot 1 will be offered on a 5 + 1 year basis.

•Central Avenue at Sittingbourne, ME10 4BX
•Milton Creek Country Park, Sittingbourne, ME10 2DE
•King George V Playing fields toilet, Sittingbourne ME10 1QX
•Park Road, Faversham, ME13 8ES
•Faversham Recreation ground Sports Changing Facilities including overnight clean ready for Sunday play. Descaling shower heads/ taps (quarterly). WC, Urinals, showers, sinks, changing rooms, and community room, kitchen and toilet.
•Bartons Point, Isle of Sheppey ME12 2BX. This includes the toilets, showers and the sluice room. Descaling shower heads/ taps (quarterly).
•Minster Leas public toilet
•Rose Street at Sheerness, ME12 1UA
•Leysdown Beach Services, Grove Avenue, ME12 4QE
•Beachfields, Sheerness, ME12 1RE
Value (estimated):
GBP 1,620,000 excluding VAT GBP 1,944,000 including VAT
Contract dates (estimated)
01/04/2026 to 31/03/2031
CPV Classifications:
33191000 - Sterilisation, disinfection and hygiene devices. 45215500 - Public conveniences. 90000000 - Sewage-, refuse-, cleaning-, and environmental services. 90900000 - Cleaning and sanitation services. 90910000 - Cleaning services. 90911200 - Building-cleaning services.
   
Contract can be extended:
Yes

Extension Date:
31/03/2032

Delivery regions:
UKJ4 Kent

Award criteria:
Quality criterion - Name: Price / Weighting: 60
Quality criterion - Name: Quality / Weighting: 40

Legal and financial capacity conditions of participation: Satisfactory credit check (low or very low risk score, with credit and contract limits in excess of the tender value)

Minimum turnover of 2 times the annual contract value
Technical ability conditions of participation: N/A
Lot 2 : 2
Description: This lot consists of facilities where it is the intention of the council to close or transfer the asset at some point most likely within the first 12 months of the contract (although this timescale may extend). If an asset is transferred or closed then that facility will be removed from the contract and the entire priced costs for that facility for opening, closing, cleansing, maintaining, consumable provision, overheads etc will be removed from the monthly billing process. Facilities in Lot 2 may be removed from the contract with 3 months notification to the Contractor.

Consequently, this contract will be awarded on a rolling one-year basis up to six years in total.

It is possible that facilities in this list may be varied to the Lot 1 contract over time (in agreement with both parties).
Value (estimated):
GBP 366,000 excluding VAT GBP 439,200 including VAT
Contract dates (estimated)
01/04/2026 to 31/03/2027
CPV Classifications:
33191000 - Sterilisation, disinfection and hygiene devices. 45215500 - Public conveniences. 90000000 - Sewage-, refuse-, cleaning-, and environmental services. 90900000 - Cleaning and sanitation services. 90910000 - Cleaning services. 90911200 - Building-cleaning services.
   
Contract can be extended:
Yes

Extension Date:
31/03/2032

Delivery regions:
UKJ4 Kent

Award criteria:
Quality criterion - Name: Price / Weighting: 60
Quality criterion - Name: Quality / Weighting: 40

Legal and financial capacity conditions of participation: Satisfactory credit check (low or very low risk score, with credit and contract limits in excess of the tender value)

Minimum turnover of 2 times the annual contract value
Technical ability conditions of participation: N/A    

Submission

Enquiry deadline: 02/02/2026 Time: 17:00Tender submission deadline: 12/02/2026 Time: 12:00
Submission address and any special instructions: https://www.delta-esourcing.com/delta/respondToList.html?accessCode=XZX7ZE5E6U
An electronic auction will be used: No
Languages that may be used for submission: English, Award decision date (estimated): 23/02/2026

Procedure

Procedure type: Open procedure

Contracting authority

       Swale Borough Council, PJVX-4924-XHDQ
       Swale House, East Street, Sittingbourne, ME10 3HT, United Kingdom
       Email: procurement@Swale.gov.uk
       Address of the buyer profile: www.swale.gov.uk

Organisation type: REGIONAL_AUTHORITY
Devolved regulations that apply: None