Medway Council: Provision of Residential and Nursing Care for Older People (Aged 65+)

Contracting authority

Contracting authority:

Medway Council

Public Procurement Organisation Number:

PWYH-3898-LDQR

Address:

Medway Council, Gun Wharf, Dock Road
Chatham
ME4 4TR
UK

Contact name:

Mr James Welch

Email:

james.welch@medway.gov.uk

Telephone:

Not provided

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Open procedure

Preliminary market engagement conducted:

Yes

Special regime:

Light touch

Scope

Title:

Provision of Residential and Nursing Care for Older People (Aged 65+)

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

Medway Council ('The Council') is establishing an open framework for the delivery of Residential and Nursing Care Home Services for Older People aged 65 and over. The Council is inviting suitably qualified and experienced providers of care homes in Medway and Kent to apply for admission to this framework.
The Care Act requires local authorities to provide high quality care and support services to help vulnerable people to live their day-to-day life.
A residential care home provides accommodation and 24-hour care and support to people who find it difficult to manage activities of daily living at home. The purpose of a residential care home is to ensure people who cannot live independently are well looked after and continue to lead meaningful lives. This typically includes help with washing, dressing, toileting, administering medication and mobility.
In addition to the services offered at a residential care home, a nursing care home will provide 24-hour care and support to residents, plus additional support from a qualified nurse to support with more complex conditions and medical needs.
Providers must demonstrate:
•Person-centred care and support that promotes independence and holistic wellbeing – physical, emotional, and social
•Skilled and suitably qualified staff to meet residents’ needs
•Care Quality Commission (CQC) registration with robust evidence of quality assurance processes to maintain high standards of care
•Well maintained living environments that support residents’ needs and provide comfort, safety, and dignity

The services are divided into lots / sub-lots which are split between Residential Care and Nursing Care set out below:
•Lot 1A: Residential Standard
•Lot 1B: Residential Enhanced
•Lot 2A: Nursing Standard
•Lot 2B: Nursing Enhanced
•Lot 3: Highly Specialised Care (Residential and Nursing Care)
Providers can apply for one or more Lots. The Council is seeking to have multiple providers for each Lot on the framework. There is no limit on the number of providers who can participate on a Lot.

The Services under this Medway Framework are 'Light Touch' and are governed by the rules relating to Light Touch Contracts under the Procurement Act 2023.

The Council anticipates re-opening the Framework at the following points:
• Once during the period of 3 years from award of the first Framework under this scheme (September 2027), and
• Three times in the remaining 5-year framework term (April 2030, April 2032, May 2034)
The Council reserves the right to adjust the indicative reopening schedule above in response to operational factors. Such factors may include but are not limited to:
• Supply and demand changes
• Allowing sufficient competition
• Changes to pricing structures
• Changes due to impact of Local Government Re-organisation

Further details can be found in the tender documents available from https://www.kentbusinessportal.org.uk where applications to join the framework must be made.
To view this notice, please click here:
https://www.kentbusinessportal.org.uk/delta/viewNotice.html?noticeId=1002263005

Total value (estimated):

GBP 330,876,621 including VAT

Maximum number of lots a supplier can bid for:

Not provided

Maximum number of lots a supplier can be awarded:

Not provided

Description of how multiple lots may be awarded:

Not provided

Lots

Description:

Residential Care provides support with daily living tasks such as bathing, dressing, eating, and mobility. It is suitable for individuals who do not require regular medical attention but need assistance with their overall wellbeing and safety. Residential care homes aim to create a homelike environment, offering communal living spaces, meals, and recreational activities to foster social interaction and a sense of community.

The individual has been assessed as having care and support needs that cannot be met in their own home environment or other suitable alternative (such as Extra Care Housing or Supported Living). The individual will have some or many of the following needs, which are expected to be met in a residential care environment. The individual may be physically active with a level of predictability around day-to-day needs. Changes in needs are likely to be minimal and when they do change, needs will be expected to return to their usual pattern with standard care and support.

The individual does not meet the criteria for Funded Nursing Care (FNC) and does not have Nursing needs that require the daily onsite supervision and oversight of a registered Nurse. The individual may have health needs that require support and supervision of external specialist services from the NHS, Integrated Care Board, or other agencies, such as community nursing support. These needs should be met and funded by the NHS. Any clinical nursing need is to be met by NHS services and not solely designated to care staff.

Needs Profiles are intended to identify key characteristics of the type and level of support required for an individual who requires a care home placement. The needs profiles are not exhaustive and not everybody will require support in every level of need noted within them. Temporary fluctuations may occur within bands, for example a resident may have a care and support need from a higher needs profile for a temporary period. In the event this happens, and where the Provider feels able to safely meet the short-term higher care and support need, there may not be the need for the resident to be re-banded (i.e. there may be instances where temporary fluctuations can be managed within the same needs profile).

Please see specification of requirement for full details.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 44,228,939 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2034

CPV classifications:

85000000 - Health and social work services.

85310000 - Social work services.

85311000 - Social work services with accommodation.

85311100 - Welfare services for the elderly.

Contract can be extended:

No

Delivery regions:

UKJ41 - Medway

Award criteria:

Name: Price / Weighting:

Name: Quality / Weighting:

Description:

The individual has been assessed as having care and support needs that cannot be met in their own home environment or other suitable alternative (such as Extra Care Housing or Supported Living). The individual will have some or many of the following needs, which are expected to be met in a residential care environment.
These needs generally require a higher level of residential care due to a significant and ongoing progression or deterioration in an existing condition, which is ordinarily manageable within a residential care environment, and usually follows an expected pattern. The individual may require a higher frequency of interventions and possibly increased risk management support. The individual has needs which require a range of care and support due to their variability. They may require the ongoing input of a staff team with a broad range of skills and training to manage risks.
The individual does not meet the criteria for Funded Nursing Care (FNC) and does not have Nursing needs that require the daily onsite supervision and oversight of a registered Nurse. The individual may have health needs that require support and supervision of external specialist services from the NHS, Integrated Care Board, or other agencies, such as community nursing support. These needs should be met and funded by the NHS. Any clinical nursing need is to be met by NHS services and not solely designated to care staff.
Residential enhanced is need specific, not diagnosis-led, and requires specialist interventions due to the intensity of care needs. A diagnosis of dementia does not automatically mean the person needs this level of care.
Needs Profiles are intended to identify key characteristics of the type and level of support required for an individual who requires a care home placement. The needs profiles are not exhaustive and not everybody will require support in every level of need noted within them. Temporary fluctuations may occur within bands, for example a resident may have a care and support need from a higher needs profile for a temporary period. In the event this happens, and where the Provider feels able to safely meet the short-term higher care and support need, there may not be the need for the resident to be re-banded (i.e. there may be instances where temporary fluctuations can be managed within the same needs profile).

Please see specification of requirement for full details.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 148,811,099 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2034

CPV classifications:

85000000 - Health and social work services.

85300000 - Social work and related services.

85311000 - Social work services with accommodation.

85311100 - Welfare services for the elderly.

Contract can be extended:

No

Delivery regions:

UKJ41 - Medway

Award criteria:

Name: Price / Weighting:

Name: Quality / Weighting:

Description:

The individual has been assessed as having care and support needs that cannot be met in their own home environment or other suitable alternative (such as Extra Care Housing or Supported Living). The individual will have some or many of the following needs, which are expected to be met in a Nursing home environment.
The individual has needs which can only be met with the on-site supervision of a registered Nurse. This care is required in a home registered to provide care with Nursing.
Health needs may be able to be commissioned by the Local Authority (LA) under the incidental and ancillary rule or be met by Funded Nursing Care (FNC), however these could be needs that are stand alone. If the needs are multiple, then this cumulative effect may be outside of the rules or FNC coverage and mean that the individual services outside those that should be met by the LA. In these situations, Continuing Healthcare (CHC) must be considered and, if appropriate, assessed for.
Prior to funding request, social care staff should have considered CHC. If nursing care is required, when applying for FNC, an NHS CHC checklist must be completed and submitted to the Integrated Care Board (ICB).
Needs Profiles are intended to identify key characteristics of the type and level of support required for an individual who requires a care home placement. The needs profiles are not exhaustive and not everybody will require support in every level of need noted within them. Temporary fluctuations may occur within bands, for example a resident may have a care and support need from a higher needs profile for a temporary period. In the event this happens, and where the Provider feels able to safely meet the short-term higher care and support need, there may not be the need for the resident to be re-banded (i.e. there may be instances where temporary fluctuations can be managed within the same needs profile).

Please see specification of requirement for full details.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 56,328,436 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2034

CPV classifications:

85100000 - Health services.

85140000 - Miscellaneous health services.

85144000 - Residential health facilities services.

85144100 - Residential nursing care services.

85300000 - Social work and related services.

85310000 - Social work services.

85311000 - Social work services with accommodation.

85311100 - Welfare services for the elderly.

Contract can be extended:

No

Delivery regions:

UKJ41 - Medway

Award criteria:

Name: Price / Weighting:

Name: Quality / Weighting:

Description:

The individual has been assessed as having care and support needs that cannot be met in their own home environment or other suitable alternative (such as Extra Care Housing or Supported Living). The individual will have some or many of the following needs, which are expected to be met in a Nursing home environment.
The individual has needs which can only be met with the on-site supervision of a registered Nurse. This care is required in a home registered to provide care with Nursing.
Health needs may be able to be commissioned by the Local Authority (LA) under the incidental and ancillary rule or be met by Funded Nursing Care (FNC), however these could be needs that are stand alone. If the needs are multiple, then this cumulative effect may be outside of the rules or FNC coverage and mean that the individual services outside those that should be met by the LA. In these situations, Continuing Healthcare (CHC) must be considered and, if appropriate, assessed for.
Prior to funding request, social care staff should have considered CHC. If nursing care is required, when applying for FNC, an NHS CHC checklist must be completed and submitted to the Integrated Care Board (ICB).
Needs Profiles are intended to identify key characteristics of the type and level of support required for an individual who requires a care home placement. The needs profiles are not exhaustive and not everybody will require support in every level of need noted within them. Temporary fluctuations may occur within bands, for example a resident may have a care and support need from a higher needs profile for a temporary period. In the event this happens, and where the Provider feels able to safely meet the short-term higher care and support need, there may not be the need for the resident to be re-banded (i.e. there may be instances where temporary fluctuations can be managed within the same needs profile).

Please see specification of requirement for full details.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 49,790,314 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2034

CPV classifications:

85100000 - Health services.

85140000 - Miscellaneous health services.

85144000 - Residential health facilities services.

85144100 - Residential nursing care services.

85300000 - Social work and related services.

85310000 - Social work services.

85311000 - Social work services with accommodation.

85311100 - Welfare services for the elderly.

Contract can be extended:

No

Delivery regions:

UKJ41 - Medway

Award criteria:

Name: Price / Weighting:

Name: Quality / Weighting:

Description:

The individual has been assessed as having care and support needs that cannot be met in their own home environment or other suitable alternative (such as Extra Care Housing or Supported Living).
The individual has needs which may be able to be met either in a specialist residential home or in a home registered to provide care with nursing. The individual requires a highly specialist level of social care due to the complete and unpredictability of their needs or the impact of interacting health and social care needs. The individual will have some or many of the following needs.
Health needs may be able to be commissioned by the Local Authority (LA) under the incidental and ancillary rule or be met by Funded Nursing Care (FNC), however these could be needs that are stand alone. If the needs are multiple, then this cumulative effect may be outside of the above rules or FNC coverage and mean that the individual services are outside those that should be met by the LA. In these situations, Continuing Healthcare (CHC) must be considered and, if appropriate, assessed for.
This profile is not intended for those individuals who require interim placements. The individual will have been assessed under a Care Act Assessment (2014) and accepted as having eligible Care Act needs. The individual may a require a CHC Assessment and receive CHC funding. Any cost differential incurred by a nursing home for nursing needs should be met through FNC.
Prior to funding request, Social Care staff should have considered CHC. If nursing care is required, when applying for FNC, an NHS CHC checklist must be completed and submitted to the Integrated Care Board (ICB).
Individuals with a psychiatric diagnosis that is managed, and their assessed needs meet social care eligibility criteria under the Care Act (2014) would be considered under the Medway Council needs profiles, a diagnosis alone is not indicative of the need to proceed under a specialist profile.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 31,717,833 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2034

CPV classifications:

85100000 - Health services.

85140000 - Miscellaneous health services.

85144000 - Residential health facilities services.

85144100 - Residential nursing care services.

85300000 - Social work and related services.

85310000 - Social work services.

85311000 - Social work services with accommodation.

85311100 - Welfare services for the elderly.

Contract can be extended:

No

Delivery regions:

UKJ41 - Medway

Award criteria:

Name: Price / Weighting:

Name: Quality / Weighting:

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

10/02/2026 Time: 17:00

Tender submission deadline:

20/02/2026 Time: 17:00

Submission address and any special instructions:

https://www.kentbusinessportal.org.uk/respond/VQ2R979URZ

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

07/05/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

Not provided

Government Procurement Agreement (GPA):

No

A conflicts assessment has been prepared and revised:

Yes

Other organisations