Swale Borough Council: Provision of Minor Maintenance and Cleansing of Public Conveniences

Contracting authority

Contracting authority:

Swale Borough Council

Public Procurement Organisation Number:

PJVX-4924-XHDQ

Address:

Swale House, East Street
Sittingbourne
ME10 3HT
UK

Contact name:

Not provided

Email:

procurement@Swale.gov.uk

Telephone:

Not provided

Website:

www.swale.gov.uk

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Open procedure

Preliminary market engagement conducted:

Yes

Special regime:

None

Scope

Title:

Provision of Minor Maintenance and Cleansing of Public Conveniences

Reference number:

PA45

Main procurement category:

SERVICES

Description:

Swale Borough Council is inviting tenders for the Provision of Minor Maintenance and Cleansing of Public Conveniences. Two contracts will be awarded to one supplier.

The contracts will involve opening and closing public conveniences; cleansing and maintaining them (undertaking minor maintenance works); providing consumables; undertaking hygiene services and dispose of corresponding waste.

The contract for Lot 1 shall commence on 01/04/26 and terminate on 31/03/31. The council may extend the opportunity for a further 1 year. The contract for Lot 2 shall commence on 01/04/26 and terminate on 31/03/27. The council may extend the opportunity for 1 year periods of up to a further 5 years. The tenderer who submits the Most Advantageous Tender will be awarded the contracts.

The Invitation to Tender document must be submitted / uploaded on the Council's e-tendering portal. The closing date for submission of Expressions of Interest and the closing date for the ITT is 12 February 2026 at 12:00 noon.

All communication / clarifications must be submitted via the e-tendering portal.

https://www.delta-esourcing.com/delta/respondToList.html?accessCode=XZX7ZE5E6U
To view this notice, please click here:
https://www.kentbusinessportal.org.uk/delta/viewNotice.html?noticeId=996881131

Total value (estimated):

GBP 1,986,000 excluding VAT

GBP 2,383,200 including VAT

Maximum number of lots a supplier can bid for:

Not provided

Maximum number of lots a supplier can be awarded:

Not provided

Description of how multiple lots may be awarded:

Tenderers must price both lots. The two lots will result in two separate contracts but both lots will be awarded to the same tenderer.

Lots

Description:

Lot 1 will be offered on a 5 + 1 year basis.

•Central Avenue at Sittingbourne, ME10 4BX
•Milton Creek Country Park, Sittingbourne, ME10 2DE
•King George V Playing fields toilet, Sittingbourne ME10 1QX
•Park Road, Faversham, ME13 8ES
•Faversham Recreation ground Sports Changing Facilities including overnight clean ready for Sunday play. Descaling shower heads/ taps (quarterly). WC, Urinals, showers, sinks, changing rooms, and community room, kitchen and toilet.
•Bartons Point, Isle of Sheppey ME12 2BX. This includes the toilets, showers and the sluice room. Descaling shower heads/ taps (quarterly).
•Minster Leas public toilet
•Rose Street at Sheerness, ME12 1UA
•Leysdown Beach Services, Grove Avenue, ME12 4QE
•Beachfields, Sheerness, ME12 1RE

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 1,620,000 excluding VAT

GBP 1,944,000 including VAT

Contract dates (estimated):

01/04/2026 to 31/03/2031

CPV classifications:

33191000 - Sterilisation, disinfection and hygiene devices.

45215500 - Public conveniences.

90000000 - Sewage-, refuse-, cleaning-, and environmental services.

90900000 - Cleaning and sanitation services.

90910000 - Cleaning services.

90911200 - Building-cleaning services.

Contract can be extended:

Yes

Extension date:

31/03/2032

Delivery regions:

UKJ4 - Kent

Award criteria:

Name: Price / Weighting: 60

Name: Quality / Weighting: 40

Legal and financial capacity conditions of participation:

Satisfactory credit check (low or very low risk score, with credit and contract limits in excess of the tender value)

Minimum turnover of 2 times the annual contract value

Technical ability conditions of participation:

N/A

Description:

This lot consists of facilities where it is the intention of the council to close or transfer the asset at some point most likely within the first 12 months of the contract (although this timescale may extend). If an asset is transferred or closed then that facility will be removed from the contract and the entire priced costs for that facility for opening, closing, cleansing, maintaining, consumable provision, overheads etc will be removed from the monthly billing process. Facilities in Lot 2 may be removed from the contract with 3 months notification to the Contractor.

Consequently, this contract will be awarded on a rolling one-year basis up to six years in total.

It is possible that facilities in this list may be varied to the Lot 1 contract over time (in agreement with both parties).

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 366,000 excluding VAT

GBP 439,200 including VAT

Contract dates (estimated):

01/04/2026 to 31/03/2027

CPV classifications:

33191000 - Sterilisation, disinfection and hygiene devices.

45215500 - Public conveniences.

90000000 - Sewage-, refuse-, cleaning-, and environmental services.

90900000 - Cleaning and sanitation services.

90910000 - Cleaning services.

90911200 - Building-cleaning services.

Contract can be extended:

Yes

Extension date:

31/03/2032

Delivery regions:

UKJ4 - Kent

Award criteria:

Name: Price / Weighting: 60

Name: Quality / Weighting: 40

Legal and financial capacity conditions of participation:

Satisfactory credit check (low or very low risk score, with credit and contract limits in excess of the tender value)

Minimum turnover of 2 times the annual contract value

Technical ability conditions of participation:

N/A

Documents

Associated tender documents:

https://www.delta-esourcing.com/delta/respondToList.html?accessCode=XZX7ZE5E6U

Technical specifications:

Not provided

Submission

Enquiry deadline:

02/02/2026 Time: 17:00

Tender submission deadline:

12/02/2026 Time: 12:00

Submission address and any special instructions:

https://www.delta-esourcing.com/delta/respondToList.html?accessCode=XZX7ZE5E6U

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

23/02/2026

Other information

Legal and financial capacity conditions of participation:

Invoices should be submitted electronically to exchequer@swale.gov.uk

Technical ability conditions of participation:

Local Authorities face continued financial challenges. Future financial risks are unknown. With limited funds, Local Authorities have to regularly review and consider the value of non-statutory functions (of which public conveniences are a non statutory service). To mitigate against this risk and provide some longer term stability, Swale BC undertook a full review of public conveniences prior to this tender. Three facilities were closed prior to tender. The facilities (as best known at this point in time) where there may be future changes have been highlighted in the tender as a separate Lot. This transparent approach enables bidders to consider options for pricing, aware of the potential shorter-term outcomes. However, more future changes are entirely possible and unknown at this point in time.

Local Government Reform is likely to be a factor during the term of this contract. The impacts of this are unknown as yet.

The indexation clauses track national average indices for wages rather than minimum or real living wages. It is possible that minimum/ real living wages may rise at a higher rate than average wages. Bidders are to consider this as part of their pricing model.

Where the relevant conditions under Schedule 8 of the Act are satisfied, any modification of the Contract to remedy the identified risks is likely to be treated as a permitted contract modification in line with The Procurement Act 2023.

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

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