Kent Fire and Rescue Service: GB-Maidstone: Preliminary Market Engagement via GCA Framework - Brief Project Portfolio Management Solution

Competitive Contract Notice Addendum

Associated Parent Notice
CompetitiveContractNotice - GB-Maidstone: Preliminary Market Engagement via GCA Framework - Brief Project Portfolio Management Solution
1. Title: GB-Maidstone: Preliminary Market Engagement via GCA Framework - Brief Project Portfolio Management Solution
2. Awarding Authority:
    Kent & Medway Town Fire Authority
    National ID: PCTX-8834-ZQLL, Service Headquarters, The Godlands, Straw Mill Hill, Tovil, Maidstone, ME16 6XB, United Kingdom
    Tel. 01622 692 121, Email: procurement@kent.fire-uk.org, URL: https://www.kent.fire-uk.org
    Contact: amanda.avron-cotton@kent.fire-uk.org, Attn: ICT Category Manager
      Sub Type: Computer and related services.

4. Description: Software package and information systems. Kent Fire and Rescue Service (KFRS) is exploring options for a Project Portfolio Management (PPM) solution to support the planning, management, oversight and reporting of projects and programmes across the organisation.
KFRS is open to different solution and delivery models, including established Software as a Service (SaaS) products and Microsoft/Power Platform-based solutions.
Please note: For the purposes of this market engagement, KFRS is only seeking responses in respect of solutions which are currently available for procurement through an existing Government Commercial Agency (GCA) framework (formerly CCS). Suppliers should identify the relevant framework, Lot (where applicable) and service/solution listing within their response.
The purpose of this exercise is to undertake a short and proportionate test of the market before KFRS determines its procurement strategy and route to market.
In particular, KFRS wishes to understand:
•what potentially suitable solutions are available within or around the stated affordability envelope;
•the broad alignment of available products with KFRS's functional and technical requirements;
•the different solution and service models available and the respective responsibilities of KFRS and the supplier;
•indicative licensing/subscription, implementation, support and ongoing configuration/development costs;
•the extent to which solutions allow KFRS to retain appropriate control and portability of its organisational data;
•any observations from the market which may help KFRS refine its requirements; and
•the specific GCA/CCS framework, Lot and/or service listing through which the proposed solution can be procured.

Nature of this Exercise
This is a preliminary market engagement exercise and not a competitive procurement or invitation to tender.
The functional and technical requirements provided with this brief represent KFRS's current understanding of its needs. They are being provided to give suppliers sufficient information to determine whether they have a product or solution that could potentially meet the requirement.
Suppliers are not required to provide a detailed response against each individual requirement or complete the requirements schedules on a line-by-line basis. Responses will not be evaluated or scored as tender submissions.
Instead, KFRS is seeking a brief, high-level response that will enable us to understand whether a proposed solution appears sufficiently aligned with our needs to warrant further exploration.
KFRS would also welcome constructive feedback on the requirements themselves. This may include identifying areas which would benefit from clarification, or alternative approaches or current market capabilities which KFRS should consider.
Please respond via the Kent Business Portal.
5. CPV Codes:
   48000000 - Software package and information systems.

6. NUTS Codes :
   UKJ4 - Kent

7. Main Site or Location of Works, Main Place of Delivery or Main Place of Performance: Kent,
8. Reference Attributed by the Awarding Authority: C26038
9. Estimated Value of Requirement: Category I: 50K to 100K
Currency: GBP
10. Deadline for Expression of Interest: 01/10/2026 00:00:00
11. Address to which they must be sent:
   Not Provided
   
12. Other Information:
Other Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.To view this notice, please click here:
https://www.kentbusinessportal.org.uk/delta/viewNotice.html?noticeId=1067613495 TKR-2026918-PRO-38591010 Access Code: 7P9K883298
To view this notice, please click here:
https://www.kentbusinessportal.org.uk/delta/viewNotice.html?noticeId=1069348263
13. Description of Amendment / Addition: Addition of Access Code in Other Information TKR-2026924-PRO-38678793

Suitable for VCO: No
Procedure Type:RESTRICTED
Period of Work Start date: 01/11/2026
Period of Work End date: 31/10/2027



Complementary Information
Funding:
Is this a Framework Agreement?: no