Swale Borough Council: Arboricultral Services for Swale Borough Council

Contracting authority

Contracting authority:

Swale Borough Council

Public Procurement Organisation Number:

PJVX-4924-XHDQ

Address:

Swale House, East Street
Sittingbourne
ME10 3HT
UK

Contact name:

Not provided

Email:

Procurement@swale.gov.uk

Telephone:

Not provided

Website:

www.swale.gov.uk

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Open procedure

Preliminary market engagement conducted:

No

Special regime:

None

Scope

Title:

Arboricultral Services for Swale Borough Council

Reference number:

PA90

Main procurement category:

SERVICES

Description:

Swale Borough Council is inviting Expressions of Interest to tender for arboricultral services.

The contract will involve undertaking a range of arboricultral services, the contractor is expected to provide a suitably qualified team with van, chipper and equipment. It is estimated that the contractor will provide one day per week split between climbing and ground works, Swale Borough Council will provide a list of works for the team and prioritise their workload.

The contract shall commence on 15th January 2027 and terminate on 14th January 2030. The council may extend the opportunity for a further 2 years on a 1yr + 1yr basis. The tender/s who submit/s the Most Advantageous Tender will be awarded the contract.

Expressions of Interest and the Invitation to Tender (ITT) document must be submitted / uploaded on the Council's e-tendering portal. The closing date for submission of Expressions of Interest and the closing date for the ITT is 31st August 2026 at 09:00hrs.

All communication / clarifications must be submitted via the e-tendering portal.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.kentbusinessportal.org.uk/tenders/UK-UK-Sittingbourne:-Agricultural%2C-forestry%2C-horticultural%2C-aquacultural-and-apicultural-services./K5GMDUZKP6

To respond to this opportunity, please click here:
https://www.kentbusinessportal.org.uk/respond/K5GMDUZKP6

Total value (estimated):

GBP 262,500 excluding VAT

GBP 315,000 including VAT

Maximum number of lots a supplier can bid for:

Not provided

Maximum number of lots a supplier can be awarded:

Not provided

Description of how multiple lots may be awarded:

Tenderers must bid for both lots. Both lots will be awarded to the same supplier.

Lots

Description:

There are three pricing options, option 1 (51days) will be used as the baseline figure for the contract and options 2&3 (55 or 60 days) could be used if they are commercially viable. Tenderers must price all three options. Option one, split 21 ground work days (2 man team) and 30 Climbing work days (3 man team). Option two, 25 ground/ 30 climbing. Option three, 28 ground / 32 climbing.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 175,000 excluding VAT

GBP 210,000 including VAT

Contract dates (estimated):

15/01/2027 to 14/01/2030

CPV classifications:

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services.

Contract can be extended:

Yes

Extension date:

14/01/2032

Delivery regions:

UKJ4 - Kent

Award criteria:

Name: Price / Weighting: 50

Name: Quality / Weighting: 50

Legal and financial capacity conditions of participation:

Satisfactory credit check (low or very low risk score)

Technical ability conditions of participation:

As per specification.

Description:

This lot refers to The Council's additional tree maintenance budget which may rise to the value of £17,500pa but is not guarenteed within the contract value. This lot includes work such as emergency responses and use of specialised equipment.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 87,500 excluding VAT

GBP 105,000 including VAT

Contract dates (estimated):

15/01/2027 to 14/01/2030

CPV classifications:

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services.

Contract can be extended:

Yes

Extension date:

14/01/2032

Delivery regions:

UKJ4 - Kent

Award criteria:

Name: Price / Weighting: 50

Name: Quality / Weighting: 50

Legal and financial capacity conditions of participation:

Satisfactory credit check (low or very low risk score) – The Authority will run the credit check.

Technical ability conditions of participation:

As per specification.

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

21/08/2026 Time: 09:00

Tender submission deadline:

31/08/2026 Time: 09:00

Submission address and any special instructions:

https://www.kentbusinessportal.org.uk/delta/mainMenu.html

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

21/10/2026

Other information

Legal and financial capacity conditions of participation:

Invoices should be sent to Exchequer@swale.gov.uk

Technical ability conditions of participation:

Tenderers should note that local government reorganisation (LGR) may result in a change to the Authority's structure during the term of any resulting contract. If applicable, the Authority may rely on the conditions under Schedule 8 of the Procurement Act and any modification relating to LGR may be treated as a permitted contract modification on the basis of materialisation of a known risk.

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations