Contracting Authorities

Contracting authority:

Kent and Medway Towns Fire and Rescue Authority

Public Procurement Organisation Number:

PCTX-8834-ZQLL

Address:

The Godlands, Straw Mill Hill, Tovil
Maidstone
ME15 6XB
UK

Contact name:

Miss Sarah Walsh

Email:

Sarah.Walsh@kent.fire-uk.org

Telephone:

01622692121

Website:

www.kent.fire-uk.org

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

This procurement will start with a participation stage comprising of the completion of the Procurement Specific Questionnaire and the information required to be submitted to the Central Digital Platform by potential bidders. Those successful at the participation stage will progress to the tender stage and will be invited to submit a formal tender in response to the Invitation to Tender (ITT). The evaluation process for the tender stage will include wearer trials and site visits.
It is intended that up to 3 successful suppliers will each be awarded a Framework Agreement (subject to the Contracting Authority's discretion to increase the number of successful suppliers beyond 3). Participating Authorities will be able to enter into a Call-Off Agreement under the Framework Agreement following the call-off procedure.
The Contracting Authority reserves the right to charge a levy to the successful suppliers as set out within the draft ITT.
Where there is more than 1 successful supplier, it is intended that each Framework Agreement will have a maximum term of 8 years. It is anticipated that the successive frameworks will re-open as follows: in (i) March 2029 and (ii) between March 2032 and March 2033. These dates may be subject to change at the discretion of the Contracting Authority.

Preliminary market engagement conducted:

Not provided

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

NFCC National Firefighter PPE - Lot 1 (Managed Service)

Reference number:

C25038

Main procurement category:

SERVICES

Description:

Kent and Medway Towns Fire and Rescue Authority on behalf of NFCC, as the Contracting Authority, is seeking to establish a series of open Framework Agreements. Each successive open framework will be for specific products and/or services that will be awarded to successful suppliers, pursuant to which the Participating Authorities listed in Annex 1 of the Procurement Specific Questionnaire may award a Call-Off Agreement. This Tender Notice relates to 'Lot 1 (Managed Services)'.
The Procurement Specific Questionnaire will be published alongside this Tender Notice. The draft ITT (which will include the draft form of Framework Agreement and draft form of Call-Off Agreement) will include details of the call-off procedure.


'Lot 1 (Managed Services)' relates to the managed service provision of Fire Structural Personal Protective Equipment (PPE) and Lightweight PPE (which consists of Wildland Fire PPE and Technical Rescue PPE) and certain associated services. Please note Lot 1 includes a variety of different leasing options that will be available to Participating Authorities to choose from in line with their requirements, such as top to toe Fully Managed Service, Partial Managed Service with and without associated services to aid flexibility and ensure value for money.

This procurement will start with a participation stage comprising of the completion of the Procurement Specific Questionnaire and the information required to be submitted to the Central Digital Platform by potential bidders. Those successful at the participation stage will progress to the tender stage and will be invited to submit a formal tender in response to the Invitation to Tender (ITT). The evaluation process for the tender stage will include wearer trials and site visits.
It is intended that up to 3 successful suppliers will each be awarded a Framework Agreement (subject to the Contracting Authority's discretion to increase the number of successful suppliers beyond 3). Participating Authorities will be able to enter into a Call-Off Agreement under the Framework Agreement following the call-off procedure.
The Contracting Authority reserves the right to charge a levy to the successful suppliers as set out within the draft ITT.
Where there is more than 1 successful supplier, it is intended that each Framework Agreement will have a maximum term of 8 years. It is anticipated that the successive frameworks will re-open as follows: in (i) March 2029 and (ii) between March 2032 and March 2033. These dates may be subject to change at the discretion of the Contracting Authority.

Access Code to PSQ - FAJDDJ6886
To view this notice, please click here:
https://www.kentbusinessportal.org.uk/delta/viewNotice.html?noticeId=1027690769

Total value (estimated):

GBP 529,358,897.9 including VAT

Contract value:

GBP 529,358,897.9 including VAT

Contract Details

Contract 1

Title:

Lot 1 Managed Service

Reference number:

Not provided

Contract value:

GBP 529,358,897.9 including VAT

Below the relevant threshold:

No

Award decision date:

07/04/2026

Earliest date the contract will be signed:

10/05/2026

Contract dates (estimated):

11/05/2026 to 29/03/2034

Main procurement category:

SERVICES

CPV classifications:

18100000 - Occupational clothing, special workwear and accessories.

18110000 - Occupational clothing.

18113000 - Industrial clothing.

18220000 - Weatherproof clothing.

18221000 - Waterproof clothing.

18224000 - Clothing made of coated or impregnated textile fabrics.

18400000 - Special clothing and accessories.

18410000 - Special clothing.

18935000 - Laundry bags.

35000000 - Security, fire-fighting, police and defence equipment.

35110000 - Firefighting, rescue and safety equipment.

35111000 - Firefighting equipment.

35113400 - Protective and safety clothing.

35811100 - Fire-brigade uniforms.

39291000 - Laundry supplies.

98311000 - Laundry-collection services.

98311100 - Laundry management services.

Delivery regions:

UKE1 - East Yorkshire and Northern Lincolnshire

UKM9 - Southern Scotland

UKM8 - West Central Scotland

UKM7 - Eastern Scotland

UKL14 - South West Wales

UKC - NORTH EAST (ENGLAND)

UKD - NORTH WEST (ENGLAND)

UKG - WEST MIDLANDS (ENGLAND)

UKF - EAST MIDLANDS (ENGLAND)

UKH - EAST OF ENGLAND

UKJ - SOUTH EAST (ENGLAND)

UKM - SCOTLAND

UKM5 - North Eastern Scotland

UKL2 - East Wales

UKL1 - West Wales and The Valleys

UKN0 - Northern Ireland

Assessment summaries sent:

07/04/2026

Supplier

Supplier:

Hunter Apparel Solutions Ltd

Companies House:

NI001071

Address:

Unit 9 Springtown Road
Londonderry
BT48 0LY
UK

Email:

tenders@hunterapparelsolutions.com

Telephone:

Not provided

Small or medium-sized enterprise (SME):

Yes

Voluntary, community or social enterprise (VCSE):

No

Supported employment provider:

No

Public service mutual:

No

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Supplier:

FlamePro Global Ltd

Companies House:

10848992

Address:

Unit 2, Dianthus Business Park, Newport
Brough
HU15 2FT
UK

Email:

jack.griffin@flame-pro.com

Telephone:

Not provided

Small or medium-sized enterprise (SME):

Yes

Voluntary, community or social enterprise (VCSE):

No

Supported employment provider:

No

Public service mutual:

No

---

Supplier:

Ballyclare Ltd

Companies House:

07463998

Address:

First Floor, Unit C1 C2, Hercules Office Park, Bird Hall Lane
Stockport
SK3 0UX
UK

Email:

alex.williams@ballyclaregroup.com

Telephone:

Not provided

Small or medium-sized enterprise (SME):

Yes

Voluntary, community or social enterprise (VCSE):

No

Supported employment provider:

No

Public service mutual:

No

---

Supplier:

Bristol Uniforms Ltd

Companies House:

00708126

Address:

Unit 9, Beeches Industrial Estate, Waverly Road
Yate, Bristol
BS37 5QX
UK

Email:

bristol-tenders@msasafety.com

Telephone:

Not provided

Small or medium-sized enterprise (SME):

Yes

Voluntary, community or social enterprise (VCSE):

No

Supported employment provider:

No

Public service mutual:

No

Other organisations

Not provided