Contracting authority

Contracting authority:

Kent County Council

Public Procurement Organisation Number:

PLDL-8938-YGYW

Address:

Kent County Council, County Hall
Maidstone
ME14 1XQ
UK

Contact name:

Adam Fletcher

Email:

adam.fletcher@kent.gov.uk

Telephone:

Not provided

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

The Competitive Flexible Procedure (CFP) chosen for this procurement is based upon 4 stages. 1) Invitation to tender (Including PSQ). 2) Clarification and Negotiation. 3) Invitation to Submit Final Tender (ISFT). 4) Contract Award.

The Authority reserves the right to award a contract based on an Initial Tender and not proceed with a negotiation and Final Tender stage. Please refer to the Invitation to Tender for further details.

Preliminary market engagement conducted:

Yes

Dynamic market:

No

Special regime:

None

Scope

Title:

Gas and Aerosol Recycling and Processing Services

Reference number:

CN250410

Main procurement category:

SERVICES

Description:

The Kent County Council (KCC) wishes to procure a contract to provide recycling and processing services for gas and aerosol waste deposited at all 19 Household Waste Recycling Centres (HWRCs) across the county.

The contract is required to cover the current processing services which involves the collection, sorting, storage, transporting, processing, recycling reuse and recovery of all gas bottles obtained from all 19 KCCs HWRCs.

The total tonnage of gas and aerosol waste processed for the 24/25 financial period was 208.65.

A wide range of gases and aerosols are deposited at the Authority's HWRCs. The most frequently deposited materials during the 2024/2025 period include:

•Aerosols
•Canisters
•Nitrous Oxide
•Hard Case Canisters
•Fire Extinguishers
•Disposable Helium
•MAPP substitutes (propylene, or with propane or isobutane)
•Gas Cylinders

Please note that this list is not exhaustive.

Providers must also be able to return canisters to the appropriate repatriation facilities where required.

The Authority seeks to engage a Provider for this contract capable of processing and disposing of all materials received.

Minimum Requirements

The supplier will be required to have in place:
•A waste processing facility with appropriate permitting and planning permissions.
•Provide the Authority with signage for the cages or containers including branding and hazard signage.
•The ability and capacity to collect as required ad-hoc waste from the Authority and waste collection Authorities within Kent.
•A facility which is able to manage the processing of all gas and aerosols.
•An appropriate method of weighing-in materials collected (preferably an electronic weighbridge) to provide the council with the appropriate management information (including weigh-loader transaction listings); and
•robust service contingency plans to ensure continuity of services in the event of plant failure, etc.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.kentbusinessportal.org.uk/tenders/UK-UK-Maidstone:-Refuse-and-waste-related-services./8B8QH3F9E3

To respond to this opportunity, please click here:
https://www.kentbusinessportal.org.uk/respond/8B8QH3F9E3

Total value (estimated):

GBP 750,000 excluding VAT

GBP 900,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/03/2026 to 28/02/2029

CPV classifications:

90500000 - Refuse and waste related services.

Contract can be extended:

No

Delivery regions:

UKJ - SOUTH EAST (ENGLAND)

Award criteria:

Name: Criterion 1 / Weighting: 100

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

05/01/2026 Time: 12:00

Tender submission deadline:

21/01/2026 Time: 12:00

Submission address and any special instructions:

https://www.kentbusinessportal.org.uk

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

27/02/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations